For Canadian immigration lawyers and RCICs

Every IRCC letter, client email and deadline, organized by file number

Forward case emails or upload documents. Clairfile reads them, builds each client's chronology, flags deadlines, and links every fact back to its source.

Request pilot access See how it works

How it works

  1. Step 1

    Add a client

    Name the client and add the file numbers you already use: UCI, application number, your own reference.

  2. Step 2

    Forward or upload

    Each client gets its own forwarding address. Forward the emails that matter, or drag in PDFs and scans. Anything Clairfile can't place waits in triage for you.

  3. Step 3

    Review and act

    See official correspondence first, then client messages, a dated chronology and open deadlines. Ask Clairfile questions about the file and get answers that cite the documents.

Built for Canadian immigration practice

File numbers are the key

Filter everything by UCI, IRCC application number, Federal Court file number or your own reference. One client, several applications, no mix-ups.

Official before client

Letters from IRCC, CBSA, the IRB and the courts are separated from client messages and shown first.

Dates kept apart

Sent date, document date and deadline are never confused. A missing date stays missing instead of being guessed.

You stay in charge

Extracted file numbers stay suggested until you confirm them. AI never decides which client an email belongs to.

Alongside your practice management

Keep your practice management software for intake, forms, billing and trust accounting. Clairfile does one job: it reads the file so nothing in it gets missed.

Where your data goes

Law societies expect you to know where an AI tool stores and processes client information. Here is where Clairfile does.

Application
Runs on Fly.io servers in Toronto.
Database
Stored in Toronto, in the same region as the application.
Files and attachments
Encrypted with AES-256-GCM by Clairfile before they are stored with our storage provider, Tigris, which keeps copies in regions around the world. Tigris only ever holds the encrypted files.
Email intake
Forwarded emails are received through Postmark.
AI processing
Document and email text is sent over HTTPS to Mistral AI, which runs on infrastructure in the European Union.
Access
Only people you add to a client can see it, as an owner, member or viewer.

Encrypted files and AI processing are outside Canada. If data residency is a requirement for your practice, tell us before you send client files.

Pricing

Clairfile is in a pilot with a small number of Canadian practices. Contact us for pricing.

Request pilot access

Questions

Does Clairfile replace my practice management software?
No. Keep it for intake, forms, billing and trust accounting. Clairfile organizes the correspondence and documents on each client file.
Does Clairfile read my whole inbox?
No. You forward the emails that belong to a client, or upload documents. Nothing else comes in.
Does AI make decisions on my files?
No. It suggests file numbers, classifications and deadlines, and links each one to its source. Professional judgment stays with you.
Can RCICs use Clairfile?
Yes. Clairfile is for licensed immigration practitioners: lawyers, RCICs and the staff who work with them.
Is Clairfile available in French?
Yes. Clairfile follows your browser's language, and you can choose English or Français from the top bar.
Where is my data stored?
See Where your data goes above.

Request pilot access

We're onboarding a small number of Canadian immigration practices. Tell us about yours and we'll reply by email.

We use these details only to reply to your request. We don't share them or add you to a mailing list.